Many organizations are looking to implement a CMMS, if they are trying to maintain equipment and manage their supply chain. There are many benefits to this type of system, but before companies can implement, they must decide if an on–premise approach or an online-based system is the best option.
An on-premise approach means that your business has to maintain the hardware and software to run it. This usually requires an IT staff to make sure that all the back end is managed, and you will need a dedicated server to store the data. In the cloud, you have to rely on a vendor to run the software and host your data. This requires much less work for the IT department and you can access the data from anywhere, as long as there is an Internet connection.
With the cloud-based CMMS, you don’t need an IT department to run the operation. This makes the cloud-based CMMS a good choice for start-ups, or small companies that don’t have a lot of resources or the technical knowledge of an IT department on staff. Businesses with limited resources can then focus on the core business instead of having to deal with installation, maintenance of the service, and unexpected breakdowns. With a cloud-based CMMS, you can easily scale up or down the system depending on your needs, instead of having to wait weeks for new machines to arrive for an on-premise system.
Keeping Software Updated
With a cloud-based system, updates are automatically installed as part of the licensing fees you pay and the vendor will make sure your software is up to date. With an on-premise system it becomes more difficult to update the software. Your IT department will have to test the software updates to make sure that the updates don’t conflict with any existing systems or customizations you have. This can cause delays and users of the system may have to deal with bugs for a while.
Unfortunately, it’s inevitable that there may be some down time, no matter the system. Vendors that provide cloud-based systems do whatever they can to make sure that it is up and running, and they have multiple servers to help increase reliability and availability. With an on-premise system, your IT department will have to worry about downtime and you could be stuck with having your network being down longer than with a cloud version.
Web-based software can get a bad rap for being less secure, but cloud-based systems are many times better maintained and have better security than on-premise servers. With an on-premise server, it’s up to the company to ensure that the date is secured. Cloud-based servers will automatically back up and store data, which is included in the cost. On-premise systems must have their own plan for determining how to ensure data is backed up at regular intervals.
It can be more expensive to get on-premise software up and running, but if managed correctly, costs can even out over time. At some point, equipment and servers will need to be replaced. However, there is a recurring cost to cloud-based systems you will need to think about.
Finding the right system for you will depend on understanding the differences between the two options, so that you can find the one that will best suit the needs of the company.